No.

Entity / Category

Mandatory Documentation & Verification Requirements

1

Core Entity Credentials

• Valid Import-Exporter Code (IEC): Active 10-digit code issued electronically by DGFT, forming the foundational mapping key for ICEGATE.

• GST Registration Certificate: Valid GSTIN matching the entity’s legal name, address and PAN details exactly as filed in the IEC.

• Permanent Account Number (PAN): Corporate or entity PAN card required for primary customs identity verification and financial tracking.

• Digital Signature Certificate (DSC): Valid Class 3, token-based DSC registered in the name of the authorized signatory or director for secure authentication and document signing.

• Active Communication Channels: Dedicated corporate email address and Aadhaar-linked mobile number for OTP verification, portal notifications and alerts.

2

Supporting Documentation

• Business Address Proof: Valid utility bill (electricity or telephone bill not older than 3 months), registered rent agreement, sale deed or property tax receipt corresponding to the registered office.

• Bank Certificate & AD Code Documentation: Bank-issued certificate, cancelled cheque or Authorized Dealer (AD) code letter to link foreign exchange accounts and enable duty refunds or remittances.

• Entity Constitution Proofs: Legal incorporation documents applicable to the business structure, such as Certificate of Incorporation and MOA/AOA for companies, Partnership Deed for firms or LLP Agreement for LLPs.

• Authorized Signatory KYC & Authorization Letter: Board resolution, power of attorney or formal authorization letter empowering the user or Customs Broker (CHA) to perform electronic filings on behalf of the entity.

3

ICEGATE Portal Registration

• Step 1 – Portal Access & Navigation: Navigate to the official ICEGATE portal (icegate.gov.in) and select “Register Now” to initiate a new user profile.

• Step 2 – Basic Information Input: Enter the primary IEC number, exact entity name, branch code and authorized contact details (email and mobile number).

• Step 3 – OTP Verification: Complete mobile and email verification through the One-Time Password (OTP) authentication system.

• Step 4 – Digital Signature Mapping: Attach and map the Class 3 DSC token to the profile for secure cryptographic access and transaction signing.

• Step 5 – Document Uploads (e-Sanchit Integration): Upload scanned digital copies of mandatory compliance documents (IEC, GST, PAN, Address Proof and Bank details) in prescribed file formats.

• Step 6 – Final Submission & Review: Cross-verify all entered data against official registration certificates before final submission to customs administrative authorities for approval.

4

Common Error-Prevention Checks

• Data Mismatches: Ensure complete alignment of company name, spelling, PIN codes and addresses across the IEC, GST certificate, PAN database and ICEGATE application.

• DSC Configuration Errors: Prevent login failures caused by expired certificates, missing middleware drivers or unmapped cryptographic tokens.

• Document Quality: Avoid rejection or query generation due to blurred, cropped or illegible PDF/image scans uploaded during registration.

• Communication Details: Ensure the registered mobile number and email remain active and accessible for critical customs status updates and verification prompts.

5

Post-Registration & Customs Integration

• Account Status Verification: Log into the newly approved ICEGATE portal to verify full account activation and role permissions.

• AD Code Registration & Port Mapping: Complete port-wise registration of the Authorized Dealer code to link banking channels with customs clearance ports.

• Customs Broker Coordination: Authorize and link the designated Customs House Agent (CHA) or internal logistics team for electronic filing of Bills of Entry and Shipping Bills.

• Operational Readiness: Commence electronic filing, e-payments of customs duties, tracking of cargo clearance status and archival of compliance audit trails.