- Labour Law
- Checklist
- MANDATORY REGISTERS & RECORDS
Mandatory registers are statutory records that employers are required to maintain to document employee details, attendance, wages, leave, overtime, accidents and contract labour, as applicable. These records help demonstrate labour law compliance, ensure transparency and support inspections and audits. Requirements may vary based on the state, establishment type, employee strength and applicable labour laws.
MANDATORY REGISTERS & RECORDS
|
REGISTER |
FORM NO. |
REQUIREMENTS |
WHO NEEDS IT |
|
Attendance Register cum Muster Roll |
Form IX (Wage Code) |
Daily attendance of each employee: name, date, in-time, out-time, shift |
All establishments covered under the Code on Wages |
|
Employee Register |
Form I (Wage Code) |
Name, designation, date of joining, wage rate, PF/ESI numbers |
All establishments |
|
Register of Wages, Overtime, Fines and Deductions |
Form IV (Wage Code) |
Wages paid, overtime hours and rate, fines, deductions |
All establishments |
|
Wage Slip |
Form V (Wage Code) |
Itemised payslip issued to employee before or on payment day |
All employers electronic or physical |
|
Leave Register |
State-specific |
Type of leave, days taken, balance, approval details |
All establishments state S&E Acts |
|
Overtime Register |
Form T / state equivalent |
Employee name, date, hours of overtime, rate paid, total |
Factories and establishments with OT workers |
|
Accident Register |
Form 36 / state equivalent |
Details of any workplace accidents or injuries |
Factories and higher-risk establishments |
|
Contract Labour Register |
Separate register |
Contractor name, labour deployed, wages paid, attendance |
Establishments engaging contract workers |
Important Notes
- Maintain all statutory registers up to date and accurately.
- Requirements may vary based on State, establishment type and employee strength.
- Keep records available for labour inspections/audits.
- Maintain records for the prescribed retention period.
- Electronic maintenance is permitted where legally allowed.
- Review registers periodically for missing or incorrect entries.
- Verify the latest applicable Form/format before maintaining the register.
- For multi-state operations, ensure state-wise compliance.
ATTENDANCE COMPLIANCE CHECKLIST FOR 2026
The following checklist sets out the key statutory attendance and employment record-keeping requirements, together with additional compliances applicable based on the nature, size and operational characteristics of the establishment.
|
Mandatory (Non-Negotiable) |
Also Required Where Applicable |
|
|
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Neha Verma
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